4 simple but not well-known printing solutions for Word documents


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One in every of these easy printing ideas may aid you the following time you are confronted with an uncommon printing process.

Picture: iStock/FabrikaCr

Most printing duties are easy—just a few clicks and also you’re executed. Sometimes, you may run into conditions the place your wants do not match the traditional routine. When that occurs, there’s normally a technique to get what you want, however the answer is not at all times intuitive. On this article, I will present you 4 easy options for altering your printing final result when regular settings cannot get the job executed. The one factor that relates the following tips is that they don’t seem to be well-known. You may by no means want all of them, however chances are high you’ll put no less than considered one of them to make use of.

I am utilizing Phrase 2016 (desktop) on a Home windows 10 64-bit system, however the following tips are suitable with earlier variations. There is no downloadable demonstration file.

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1. Print a piece

Phrase’s print function is versatile, however the one factor you may’t do is print a piece. We use sections for lots, so it is odd you can’t simply select Present Part from the settings; however you may’t. You could possibly use a variety of web page numbers, however that is too arduous, particularly if the part is lengthy. Shopping via pages making an attempt to recollect the place the following part begins can be tedious. As an alternative, use a printing code utilizing the shape ssectionnumber, the place s represents “part.” To study what part is present, merely right-click the Standing bar. As you may see in Determine A, the present part is part Three.


Determine A: Proper-click the Standing bar to see the present part quantity.

To print the present part (part Three), enter s3 within the Pages management, as proven in Determine B.


Determine B: Enter s3 within the Pages management to print a selected part.

Printing a selected part is not tough because of the print code however figuring out the part’s quantity might be. In the event you do that typically, add the Part indicator to the standing bar. Proper-click the standing bar and test Part.

If you wish to print a piece, however the doc’s giant, and you do not know precisely the place the part is inside the doc, your process is tougher. The Navigation pane might be useful although. To show it, click on the View tag and test Navigation Pane within the Present group. The ensuing pane (to the left) will present solely headings or full pages. Use the Headings view to get near the part in query. Then, swap to Pages. As you thumb via the pages, a display screen tip will show the web page quantity and part.

Just like the s code, you should use p to point pages. You’ll be able to even mix the 2. Desk A lists just a few potentialities for these codes.

Desk A

Code Clarification
s1-s2 Prints sections 1 and a pair of
p1s1-p2s2 Prints web page 1 of part 1 via web page 2 of part 2
p1s1, p2s2 Prints web page 1 of part 1 and web page 2 of part 2 (solely these two pages)
p4s3-p2s4 Prints web page four of part Three via web page 2 of part four
p2s2-p4s3, p1s1-p1s2 Prints web page 2 of part 2 via web page four of part three and page1 of part 1 via web page 1 of part 2

Use the hyphen character (-) to point a variety of pages or sections; use a comma to separate codes.

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2. Print keyboard shortcuts

In the event you want keyboard shortcuts to the mouse, you may like a listing of shortcuts, proper? I would wish to let you know it is a easy matter of enabling an possibility someplace earlier than printing, however it is not. It’s, nonetheless, potential:

  1. Click on the Developer tab.
  2. Click on Macros within the Code group.
  3. Within the Macros dialog, select Phrase instructions from the Macros within the dropdown (Determine C).
  4. Within the ensuing record, choose ListCommands (Determine D).
  5. Click on Run.

The following dialog offers you the choice to print all instructions however do not. Retain the Present keyboard settings possibility and click on OK. You’ll be able to then print the ensuing doc.


Determine C: Choose the Phrase instructions location.


Determine D: Select ListCommands within the ensuing record.

The record is about 10 pages lengthy. It can save you just a few pages by decreasing the margins and font, utilizing AutoFit to Contents for the tables, after which arranging the desk in two columns. Additionally, contemplating printing on either side of the paper. This tip will not work within the browser version.

Three. Print a number of copies of various pages

Once you print a doc, you employ the Copies setting to find out the variety of copies you need. That does not work in the event you’re utilizing codes (#1), and also you desire a completely different variety of copies for particular pages or sections. For instance, let’s suppose you need to print one copy of pages 1 and a pair of, however you need two copies of web page four. You’ll be able to’t do that utilizing the Copies setting. The straightforward various is to repeat the pages within the Pages management, as follows:

1-2, four, four

The above code would print one copy of pages 1 via 2, and two copies of web page four since you’ve specified web page four twice. It is easy and it really works. So, let us take a look at a extra difficult instance:

1, 1, Three-5, Three-5, four

This code would print two copies of web page 1, two copies of web page Three, three copies of web page four, and two copies of web page 5. This method requires that you just strategy the print process otherwise than you are accustomed to, however it’s really easy that you will have no drawback mastering it.

SEE: 10 all-purpose keyboard shortcuts to spice up your Phrase effectivity (free PDF) (TechRepublic)

four. Take away hyperlinks earlier than printing

Hyperlinks are nice in an digital file, however in a printed doc, they serve no objective. By default, Phrase provides a easy format to differentiate it: Underline and blue font. In a printed copy, you may not need the hyperlinks distinguished from the remainder of the textual content. You could possibly take away the hyperlinks manually by right-clicking a hyperlink and choosing Take away Hyperlink. In case you have plenty of hyperlinks, that is tedious and happily, pointless. As an alternative, press Ctrl+a to pick out your complete doc. Then, press Ctrl+Shift+F9 to strip all hyperlinks of their styled codecs. You are able to print.

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