How to add a looping introduction to a PowerPoint presentation

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To prime your viewers for the primary occasion, run a preview or welcome slide whereas the gang arrives.

Speaker giving talk at Business Conference.

Picture: Getty Pictures/iStockphoto

Displaying an introductory or welcome slide whereas your viewers arrives for a presentation is widespread. Whereas the viewers enters the room and finds a seat, they could chat with each other, assist themselves to refreshments, or sit quietly and watch for the present. The one-slide introduction that claims welcome and shows fairly flowers is quaint, nevertheless it will not seize anybody’s consideration as they enter the room, and it actually will not hold anybody’s curiosity whereas they wait. As an alternative, seize their consideration from the second they stroll by the door with an introductory presentation that introduces you and/or your presentation’s objective—name it a mini presentation for those who like. That approach, you will have the eye and curiosity of your viewers earlier than you even start.

I am utilizing Workplace 365 PowerPoint (desktop) on a Home windows 10 64-bit system, however you should utilize an earlier model. This system cannot be created within the browser version. You may work with your personal presentation or obtain the .pptx and .ppt demonstration recordsdata.

SEE: Selecting your Home windows 7 exit technique: 4 choices  (Tech Professional Analysis)

Setting it up

This system makes use of two exhibits—the preview and the primary presentation—however you will retailer them as one. You management when your viewers sees each.

It would not matter the place you place the introductory slides inside the primary presentation. At the start is sensible—that is what we’ll do—nevertheless it is not crucial. If slide numbering issues, place your introductory slide as the top. Use as many introductory slides as wanted however hold it to a minimal. The purpose is to current materials that can curiosity the viewers and improve your program.

As soon as you have created the primary presentation, add introductory slides. Your presentation, if run, would show the introductory slides after which the presentation. That is not what you need; you need the presentation to repeat the introductory slides with out advancing to the primary presentation till you are prepared.

I am utilizing the varsity mission presentation supplied by PowerPoint as an indication file. As you possibly can see in Determine A, I’ve modified the primary two slides a bit; these two slides, slides 1 and a couple of, characterize our introduction. Slides three by 7 characterize our essential presentation. (I’ve not modified the remaining slides.)

pppreview-a.jpg

Determine A: These seven slides characterize our introduction and our essential presentation.

Figuring out the introduction slides

We now have two shows in a single. To manage them as two separate exhibits, we’ll first establish the introductory slides. To take action:

  1. In Slide Sorter, choose the slides within the introduction—slides 1 and a couple of. To take action, maintain down the Shift key whereas clicking each.
  2. Click on the Transition slide. Within the Timing group, uncheck On mouse click on, and click on After. Enter the variety of seconds you need to pause between slides—three (Determine B).
  3. Click on the Slide Present tab, after which click on Set Up Slide Present within the Set Up group.
  4. Within the ensuing dialog, test Loop repeatedly till ‘Esc’ within the Present choices part.
  5. Within the Present slides part, enter 1 and a couple of for the From and To settings (slides 1 and a couple of).
  6. Ensure to test the Utilizing timings, if current choice within the Advance slides part (Determine C) and click on OK.
pppreview-b.jpg

Determine B: Decide easy methods to advance the introductory slides.

pppreview-c.jpg

Determine C: Select the looping choice.

Should you play the presentation as is, it performs slides 1 and a couple of repeatedly, by no means advancing to the primary presentation. Subsequent, we’ll create a customized slide present with the remaining slides.

Identify the primary presentation

We have recognized slides 1 and a couple of because the introduction. Now, let’s establish the primary presentation by create a customized slide present as follows:

  1. Click on the slide Present tab, click on Customized Slide Present within the Begin Slide Present group, after which select customized Reveals.
  2. Click on New within the ensuing dialog.
  3. Within the Outline Customized Present dialog, enter Predominant Presentation within the Slide present identify management.
  4. Verify slides three, four, 5, 6, and seven within the left record. Then, click on Add to repeat these slides to the Slides in customized present record to the appropriate (Determine D). PowerPoint will renumber them, however don’t fret about that.
  5. Click on OK after which click on Shut.
pppreview-d.jpg

Determine D: Create a customized slide present that contains the slides in the primary presentation.

At this level, you may have two slides that loop, slides 1 and a couple of, and a customized slide present named Predominant Presentation that incorporates 5 slides (slides three by 7). Proper now, you possibly can’t get from the looping intro to the primary presentation.

The way to begin the primary presentation

As soon as your viewers is prepared, you will need to begin the primary presentation. As but, there is not any approach to take action. To that finish, we’ll add an motion button to slip 2 that begins the primary presentation. First, change to Regular view. Then, choose the final slide within the introduction, slide 2. So as to add the motion button, do the next:

  1. Click on the Insert tab, click on Shapes (within the Illustrations group), after which select a form from the Motion Buttons on the backside of the dropdown. Particularly, select the second from the left, Go Ahead or Subsequent.
  2. Click on on the slide the place you need to place the button.
  3. Within the ensuing dialog, you will assign an motion by selecting Customized Present from the Hyperlink to dropdown (Determine E). Do not select Subsequent Slide, though it appears to make sense. Doing so will show the subsequent slide within the introduction—slide 1—not the subsequent slide in sequence.
  4. Within the subsequent dialog, select Predominant Presentation (Determine F).
  5. Click on OK twice to return to Regular view.
pppreview-e.jpg

Determine E: Hyperlink the motion button.

pppreview-f.jpg

Determine F: Determine the customized slide present, which is the primary presentation.

Incognito

At this level, you are carried out. Nonetheless, you may need to make the motion button invisible as follows:

  1. With the motion button nonetheless chosen, click on the Format tab. Then click on the dialog launcher for the Shapes Kinds group.
  2. Within the ensuing pane, click on Fill to show extra choices. Set the Transparency choice to 100%.

That was simple, wasn’t it? Simply do not forget the place the motion button is. You may copy the button to slip 1 in order for you the choice of beginning the presentation from both introductory slide. That is much less vital when you may have just a few slides within the introduction. When you have a number of, take into account copying the motion button to all of the slides or each different slide so you possibly can shortly begin the presentation no matter which slide is up.

Present’s on!

All of the onerous work is completed. Merely press F5 to run the present. PowerPoint will loop by slides 1 and a couple of. If you’re prepared to start out the presentation, click on the (hidden) motion button on slide 2. As a result of the motion button specifies a customized present and never a selected slide, PowerPoint will return to the primary slide in that present, slide three (slide 1 within the customized present) whenever you exit the final slide, slide 7. It will not return to slides 1 and a couple of within the introduction.

You may hold your viewers mildly entertained or seize their curiosity early on with a brief introductory presentation. Let the slides loop till you are prepared to start the primary presentation.

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