How to document Word AutoText and AutoCorrect entries


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Doc these time-saving options by producing a listing that you could print and save.

Picture: Tonhom27, Getty Photos/iStockphoto

Within the article The right way to doc Phrase keyboard instructions, I confirmed you the right way to doc Phrase’s keyboard instructions—each built-in and customized. Utilizing keyboard instructions is a good time-saving function. So are AutoText and AutoCorrect. Each options scale back keystrokes by inserting or changing predefined content material.

As well as, they permit for a number of entries, so documenting them is a good suggestion. A listing will come in useful when you’ll be able to’t keep in mind one. It is also an awesome reference if you’re fascinated about including new ones—you’ll be able to rapidly assessment what already exists.

SEE: System replace coverage template obtain (Tech Professional Analysis)

On this article, I will present you the right way to doc these AutoText and AutoCorrect entries by producing a listing that you could print and/or save. I will assume you understand how to make use of these options, however for those who do not, please learn the next articles:

I am utilizing Workplace 365 Phrase (desktop), however you should use earlier variations. You may create the AutoCorrect macro your self or obtain the .cls file that incorporates it. When you decide to do it your self, do not paste the code from this site; the Visible Fundamental Editor (VBE) will complain about phantom characters. The browser does not help the print settings or the macro mentioned on this article.

Print AutoText entries

AutoText is a favourite with most customers. As an example, you would possibly create an AutoText entry for a brand, a kind letter, paragraphs you utilize time and again, and so forth. Then, insert the AutoText entry as a substitute of manually coming into the content material—you’ll save plenty of time.

As you’ll be able to think about, you would possibly find yourself with plenty of entries. If that’s the case, documenting is a good suggestion. You may ship the checklist on to the printer or put it aside to a pdf file. To generate a listing of AutoText entries, do the next:

  1. Open the template that incorporates the important thing assignments you need to print—for many of us, that is most likely Phrase’s Regular template. If that is the case, merely open a clean doc.
  2. Click on the File tab after which click on Print within the left pane.
  3. From the Settings dropdown, scroll down and select AutoText Entries (Determine A).
  4. Select a printer or Microsoft Print to PDF from the Printer dropdown, after which click on Print.


Determine A: Select AutoText Entries.

It can save you the pdf file, however you must keep in mind to replace it as you add new entries.

Print AutoCorrect entries

AutoCorrect performs equally to AutoText as a result of it automates content material entry. As an example, I’d create an entry that converts ssh to Susan Gross sales Harkins. Utilizing this function permits you to save a number of keystrokes and extra; it can save you formatting, and also you keep away from typos typically launched when typing the content material your self.

In contrast to instructions and AutoText, there is no built-in setting (that I do know of) for printing AutoCorrect entries, however you should use the macro in Itemizing A.

Itemizing A

Sub PrintAutoCorrectEntries()

‘Generate a listing of AutoCorrectEntries (select a clean doc).

For Every ACE In Software.AutoCorrect.Entries

Choice.TypeText ACE.Identify & vbTab & ACE.Worth & vbCr


Finish Sub

To make use of the macro, launch the VBE by urgent Alt+F11. Within the Venture Explorer (to the left) find Regular. Open ThisDocument, enter the code and click on Save. Return to Phrase, open a clean doc from the Developer tab as follows:

  1. Click on the Developer tab.
  2. Within the Code group, click on Macros.
  3. Within the ensuing dialog, select PrintAutoCorrectEntries (Determine B) from the Macro identify checklist and click on Run.


The macro will checklist every AutoCorrect entry within the clean doc. It can save you and print.

To discover ways to add a macro to the Fast Entry Toolbar or the ribbon, SEE: The right way to add Workplace macros to the QAT toolbar for fast entry.

Allow the Developer tab

If the Developer tab is not seen, it’s essential to allow it as follows:

  1. Click on the File tab, click on Choices within the left pane, after which choose Customise Ribbon.
  2. Within the checklist to the proper, choose Primary Tabs from the Customise the Ribbon dropdown after which examine Developer.

As soon as the Developer tab is seen, you’ll be able to run the macro as instructed above.

Straightforward entry

Keyboard instructions and AutoText and AutoCorrect entries make quick work of content material you reuse. Having a listing will come in useful.

Ship me your query about Workplace

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See additionally

  • The right way to doc Phrase keyboard instructions (TechRepublic)
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  • Microsoft Workplace 365 for enterprise: All the things you should know (ZDNet)
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  • It takes work to maintain your information personal on-line. These apps might help (CNET)
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