Office Q&A: Collapsible heading and delay send settings aren’t a cure all, but it’s close


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There is not all the time an entire reply to your technical wants. Discover ways to use a Phrase default and an Outlook setting to get a detailed resolution.

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Two latest reader requests have one thing in frequent: Neither reader received the reply they hoped for. Michael desires Phrase to recollect his collapsed and increasing heading configuration from one work session to a different. Tyrell desires to automate the method of making and delaying an e-mail message. As you will quickly be taught, I used to be in a position to get them shut with straightforward options, however neither receives a 100% resolution.

I am utilizing Workplace 365’s desktop model of Phrase and Outlook. You should utilize earlier variations of Outlook; Phrase added the collapsible heading characteristic in 2013. You possibly can work with your personal Phrase doc or obtain the Phrase demonstration .docx file. Neither resolution works within the on-line variations.

SEE: 20 professional tricks to make Home windows 10 work the way in which you need (TechRepublic obtain)

Collapsible headings by default

After studying the article, Find out how to use Phrase 2013’s collapsible headings, Michael requested if Phrase can “keep in mind,” which settings are collapsed or expanded by saving the file. Sadly, the characteristic would not work that approach—it will be good, although would not it? The closest you may get is to alter the collapsible default property for the headings you need collapsing most frequently. Then, you’ll be able to tweak as wanted every time you open the doc. It is not a silver bullet, however it’ll get you a bit nearer to what you need.

Now, let’s run by a fast instance. First, the straightforward doc in Determine A has 5 headings:

  • On-line Video is Heading 1
  • Skilled Trying Paperwork is Heading 2
  • Themes and Types and Button-quick Format are each Heading three
  • Studying View is Heading 1


Determine A: We’ll set a number of the headings to collapsed by default.

Now, let’s suppose that you really want the doc to all the time open with the Heading 2 headings all the time collapsed. To rearrange this, do the next:

  1. Choose the sections you need to collapse (Determine B). As a result of this can be a hierarchical characteristic, you solely have to set the property for the best heading—on this case, Skilled Trying Paperwork.
  2. Click on the dialog launched (circled) within the Paragraph group (on the Residence tab).


Determine B: Choose the part(s) you need to collapse by default.

Within the ensuing dialog, test the Collapsed by default choice and click on OK. Determine C reveals the outcomes.


Determine C: By enabling this property, Phrase collapses the complete part for you.

To check what you have completed, save the doc, shut after which reopen it. The Heading 2 and Heading three sections keep collapsed from one work part to a different till you disable the Collapsed by default setting. Should you broaden the sections and save the doc, Phrase will nonetheless collapse the headings once you open the doc the subsequent time.

This straightforward instance would not present this property’s true energy. In a big doc, you will discover this can be a useful method to work, whether or not you are creating or distributing the doc to others.

Delay message

Tyrell sends a reminder e-mail to a number of folks each month, and he desires to manage when it is despatched. You can automate this course of with a customized process type, however that takes specialised data. A better route is likely to be to delay the ship and replace it every month. You will have to recollect to reset the ship date, but when you do not know create a customized process type, this shorter route will get the job completed. Here is delay the ship time for a message:

  1. Open a brand new message and enter the recipients, topic, and textual content.
  2. Within the Extra Choices group, click on Delay Supply.
  3. Within the Supply Choices part, click on Delay Supply.
  4. Within the Supply choices part, set the date and time Outlook ought to ship the message (Determine D). The default is 5PM for the present day, and I do know of no method to change this setting.
  5. Shut the message.


Determine D: Set the supply time.

You possibly can uncheck the Do Not Ship Earlier than choice at any time to ship the message instantly. In case you are offline on the supply time, Outlook will ship the message once you join; Outlook have to be open although. Outlook cannot ship messages when it is closed. You possibly can edit the e-mail if wanted with out triggering a ship.

The excellent news is that you do not have to recreate the total message every month. As an alternative, discover the message in your Ship folder and open it. Click on Reply All (that half’s vital to get the total recipient record) and repeat the delay receipt directions above. You should definitely delete the header from the message so the e-mail seems new and never like a reply.

As I stated, it is not the very best resolution, however it’ll get you nearer to what you need. Should you do that so much, it is likely to be well worth the expense to rent an Outlook developer to create the customized process varieties you want.

Ship me your query about Workplace

I reply readers’ questions once I can, however there is not any assure. Do not ship recordsdata until requested; preliminary requests for assist that arrive with hooked up recordsdata will probably be deleted unread. You possibly can ship screenshots of your information to assist make clear your query. When contacting me, be as particular as doable. For instance, “Please troubleshoot my workbook and repair what’s incorrect” most likely will not get a response, however “Are you able to inform me why this formulation is not returning the anticipated outcomes?” may. Please point out the app and model that you just’re utilizing. I am not reimbursed by TechRepublic for my time or experience when serving to readers, nor do I ask for a payment from readers I assist. You possibly can contact me at [email protected]

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